PHYSCODES - Physical Trading
What is PHYSCODES
These codes are extensive and are necessary for the successful operation of ITAS.
If an ITAS company is operating several legal entity companies on the same ITAS server, there are procedures for Shared Data. This enables a tight control of what codes can be maintained on the associate companies whereby ONE ITAS company is nominated as the Master and many associates are linked to that entity.
It is preferable to setup the known codes before commencing TRADE entry. The codes described below are needed by most operations:
- Commodity Codes, product description etc
- Weight Codes, describes contractual weight definitions e.g. MT, LBS, LTR
- Packing Codes, describes units of packing/container
- Price Codes, describes contractual pricing terms e.g. PMT, PLB
- Contract/Carriage Terms, standard INCO terms for how goods are to be transacted e.g. CIF, FOB
- Shipment Weight codes, basis terms for shipment e.g. NW (Nett weights)
- Group Numbers (GROUP), describes a grouping e.g. Charter used extensively in TRADE
- Shipping Terms
- Payment Terms e.g. NCAD, BL+20
- PORT codes, descriptions of origins and destinations
- Cost types and Cost matrix, individual and collective codes for fixed costings
- Arbitration codes, description and full text for output documentation
- Insurance Groups, codes that represent bandings for insurance declarations
- Shipment period types, codes to indicate meaning of shipment months e.g. A=Arrival, S=shipment, D=delivery
- Shipping status, codes to represent status of shipment e.g. A=afloat, W=warehoused, N=nominated
- Goods status, supplementary code to show status of the goods e.g. Q = QA approval needed, I=Insurance claim outstanding
- Quality codes, 1 usage is very specific for Raw Sugar polarisation basis and the other is used as a supplementary coding for generalised retail products
- Quality Targets, these are groupings of Analysis codes with their min/max values for quality adjustment calculations. They also describe the contractual agreement as regards quality/analysis. This target parameters are used to populate TRADE additional costs when the respective Quality code is maintained.
- Sample codes, text content to instruct the distribution centre what samples should be taken for specific deliveries. Specialist application usage.
- Analysis Codes, these are the support codes for the REDBOOK which describe the different styles of analysis and grading that is performed for the products e.g. Moisture, total sugars, mould, slate, dextran, grain size, ash ...The associated table of rates per Analysis code (right click when in grid) are used to populate the TRADE record when the analysis code is applied (specific ctrl30_fullquality settings only).
- Portfolios, these are groupings of Analysis codes to describe an inspection plan i.e. what checks/analysis are needed
- Terminal/Depot/installation codes, needed when operating the MATPRO and PROSCHED subsystem and the depot locations need to be defined
- Haulage Zone codes, used in retail style distribution subsystem to grid the region for haulage rates. Used by CLI profiles to maintain default rates for TRADE calloffs
- Vehicle codes, used in retail style distribution subsystem
- Basis codes, used by Sugar Trading for additional pricing factor based on expected weight loss
- Business Sectors, codes for segregation of business strategies e.g. FARM, CO-OP. can be applied in TRADE for subsequent filtering/grouping
- Warehouse Intake and Release codes, descriptive of the process being applied in PROSCHED e.g. CO=consumed, II=Intake internal
- Instruction & Documentation codes, Instructions are typically sent to the Surveyors, i.e. requests for the surveyor to carry out specific tasks. The instruction Codes can be assigned to the surveyors on the TRADE/Traffic/Miscellaneous tab. Also used in LCMAINT, DOXREF
- Country Instructions, similar to Instruction & documentation codes except applied at a Country level.
- Group Controller Instructions, similar to Instruction & documentation codes, specialist processing.
- Fixation terms, specialist F&O pricing codes for extended narrative/description
- Warrant Locations, used in TRADE/Traffic for selecting where any underlying warrants (e.g. Quedens) are located
- Container Types, used in TRADE to specify transport mode
- Shipment Modes
- Shipment Grades
- LC Types, useful coding for LCMAINT (letters of credit)
- General Parameters
- OutTurn Weight Types, useful in Cocoa trading
- Parity Points,/Admin Terms, useful descriptor for Valuation basis e.g. Location and Inco terms in one code
Contents of PHYSCODES - Physical Trading
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Commodity Codes
Commodity/product codes used in contracts need to be coded. This option provides the means for the company to specify what codes can be used. There is a rename process that handles TRADE, WIP, TRUCKIN, accounting ...
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Weight Codes
Weight and packing units used in contracts need to be coded. This option provides the means for the company to specify what codes can be used e.g. MT = Metric Tons. These codes are assigned ...
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Price Codes
Price units as used in contracts need to be coded first. This option provides the means for the company to specify what codes can be used e.g. PMT = Per Metric Ton, CPB = Cents ...