SRC - Document Search/Narrative Amendment
What is SRC
SRC permits the viewing of any posted document. On completion of posting of a document and any related documents (i.e. linked using the secondary document references, use SRC to view their complete current picture. The program displays a form with a search field and an on screen report area that displays the results of a document search. All associated transactions will be listed in a grid.
Use the 'edit' feature to amend any narrative type column e.g. expense code, narrative, secondary reference, weight, contract number. Only specific database items are available for amendment, these are maintained in S01 (view/SRC Update).
There is a feature that will show whether a Document Reference has any DOCMAN records assigned. The symbol is a book, which can be included by standard Show/Hide facility. The field name is usually setup in IDD as ‘Doc Man’ (xtx01_docman). This is useful to save double-clicking where no DOCMAN exists. This feature is also available in the HAQ and CLI view of their transactions.
How to use SRC
In order to use SRC you must enter a valid and existing document reference. There is also the Wild Card facility that allows you to enter the beginning of a document reference (e.g. PI or PI12 or PI12001) in order to list a complete set of documents that share the entered characters in their document reference.
The Document Reference can be double-clicked to request a search for the associated 'piece of paper'. This will only search the company DOCMAN directories so searching for documents that have NOT been created by the various ITAS forms creation e.g. INVDIRECT, INVPURCH, INVOICING, COMNOTE or have not been imported via DOCMAN, will not find a text.
The Contract Number, if included on the grid, can be double-clicked to request a search (TRADE) for the associated contract from the current and archive database. A fixed report of some contract detail will be shown with MT equivalent totals and the ability to drill-down to the full TRADE screen for both the viewed contracts and their allocations
Note: there is a SRC column, usually named in IDD as ‘Which Program’, that informs the user as to which ITAS procedure created the document. The list is
A10 – TRADE (Manufacture/Mix/Process)
A20 – ACCRUE
A29 – PROSCHED
A32 – PROTANK
A35 – INTINV
A39 – MEPACCRUE
A40 - STOCKS
A76 – ALOAD (Stocks)
B05 – CASH
B06 – MAT
D02 – DOCENT
E33 - STKMAN
E66 – PROMAN
E68 - EOMPO
J01 – INVFEED
J02 – INVOICING
J03 – PINV/SINV
J04 – INVTRADE
J05 - CSINVOCE
J06 – CPINVOCE
J07 - OILSINV
J12 - PINVGL/SINVGL
J50 - INVPURCH
J51 – INVNEWCOS/INVDIRECT
J52 – COMNOTE
J55 – POINV
K01 – WIP/CHARTERS
K38 – WIPACCRUE
N14 - MATN
P50 - TRS
PP – Posting Process
RIB – RIBA (B05)
S12 – General overnight e.g. maturing FX or overnight F&O commissions
S1X – REVALX
S37 - HAQ
SAP – SAP backflow
SOF – SoftMar backflow
T11 – TERM
T19 – SETT
T60 – FBINV/TINVOICE
T76 – BBS
WB – WeighBridge backflow (service)
WS – EOE (service)