What is RPP

RPP enables/disables the Posting Process activity (ITASServer) that updates the accounting ledgers with authorised documents.

RPP controls the services of WEIGHBRIDGE, SOFTMAR, SWISKEY, ATH   These services operate permanently in the background awaking periodically (S01 setting) to ascertain if any processing is required.

Document Posting Service:

ITASServer launches PPtx.exe to handle all ITAS document posting into the ledgers.  Check the log, if in any doubt about whether PP is operational for the company.  Posting involves retrieving authorised documents from the Document Hold table, splitting each document into its component transactions, storing each detailed transaction record in the appropriate ledger detail file, updating balances and updating the document with a posting time and date (for completeness of audit).  Documents may be rejected for ledger update and suitable messages will be recorded in the RPP log (viewed online). PPtx will determine the accounting period for each document applying the system rules of what periods are open and what document date has been entered on the document. The accounting period can be determined by applying ‘Manufacturing Period’ criteria, as maintained in MEPACT when a company has been nominated for this feature.

OPS CLOSED Feature.

The purpose of this feature is to control the unauthorised posting of Invoices etc when the Accounts dept have completed their month-end accruals but have not yet closed the fiscal period.

In MEPACT, the responsible user maintains the last Accounting Period. This will operate in conjunction with CMP/Privilege ‘OP CLOSED’ which will allow specific users to post/authorise Invoices into the ‘closed Ops period’ , providing that the period is an Open fiscal period.

Messages will be displayed in all Document authorisation processes e.g. DOCENT, INVDIRECT, INVPURCH, INVOICING ... to warn that documents authorised with an accounting/tax date up to and including the Ops closed period will be posted into the next fiscal open period, a message is also produced on the RPP log to that effect.

Group PP Operation.

It is possible to link any number of ITAS entity companies to operate with a single PP service. This is controlled in S01 (gf/view/central PP companies) where the specific companies are nominated for group PP. If the selected company already has its own PP service, that service will be disabled before the gf x  PP is reactivated. The Group PP will still provide individual PP log files for viewing from the company RPP function. The Group PP will poll all its companies in turn to action the posting to the ledgers process. It is advised to NOT include heavy processing companies in the group PP.

SoftMar Service.

If a company has been setup for the SoftMar interface (S01 settings), the RPP + PP processes will operate in conjunction with the standard PP tasks. The PP log will show detail of any message handling of voucher data from the SoftMar View. The button SoftMar Errors will show a grid of all outstanding failures (from the View) but with only 1 error condition shown, multiple errors would be seen on RPP.log.  The service will process incoming data from the SoftMar View and build ITAS documents, create WIP accounts and send error messages to nominated personnel. Successful imports will result in the SoftMar database being updated accordingly. During the working day any CASH matching that has been completed either from CASH/PP or MAT will result in the generation of a transfer record (dhl25) which is passed to SoftMar by the PP process.  The end of day DMR (OPRINT) will list all these match commands and any MAT processes of de-matching.

Weighbridge Service.

If a company has been setup to link (real-time) to weighbridge software/services (S01/Stocks), the service will be started and stopped automatically as a part of ITAS housekeeping. The ITAS service will poll/ftp (every 30 seconds) each of the designated weighbridges to retrieve loading information files which are then processed into the ITAS trading records. Messages will be sent to the nominated personnel, if there are problems with accessing the remote weighbridges. The control of the weighbridge loading files is entirely by ITAS i.e. rename/deletion using ftp commands. There is NO locking of the transferred files so IF a duplicate service is setup (accidentally) there will be unspecified results  in the update of ITAS records.

ATH Service.

This service will upload terminal process data i.e. loadings and tank levels into ITAS on a real-time basis. The process locates its import data in specific shared directories and provides a full log of failures, exceptions.

Swiskey Service.

This service needs S01 parameters to be setup before RPP will recognize presence of the function. The function is to locate xml structured files from UBS that have been placed in a specific (S01) shared directory. The content of these xml files are F&O trades that will be automatically imported to TERM to await confirmation by an authorised user.

By default the service checks for files every 60 seconds. Once a file has been found it is moved to a sub directory called ‘Processing’. On successful upload to ITAS the file is moved into the ‘Processed’ directory. If the file cannot be imported into ITAS the file will remain in the ‘Processing’ directory. Once a file is processed the service automatically checks for the presence of move files. The serial number of the trades imported as well as the date and time that files were processed are stored in the Swiskey log file Itas\log\aaSWISKEY.log.

How to use RPP

On entering the RPP program you can choose whether to stop/start unsuspend PP or view the different logs.

Another optional feature is to stop/start/view log for the company Weighbridge service, may need to select from dropdown if company is operating PP, ATH and Weighbridge.

Another optional feature is to stop/start/view log for the company ATH service, may need to select from dropdown if company is operating PP, ATH and Weighbridge.

Another optional feature is to stop/start/view log for the company Swiskey service.

Another optional feature is to view the failed SoftMar import records.